For each give a specific example of where you have developed the skill/knowledge in question. However, it is vital that you use the application form and covering letter to show that you are the ideal person for the job. Desirable. A well written position description will ensure that the person specification covers off all of the necessary information accurately and completely. Does it relate to anything there? Change ), You are commenting using your Twitter account. The personnel specification refers to a description of the qualifications, skills, knowledge, experience along with other attributes under the selection criteria which must be possessed by the candidates to perform the job duties. Then you made a grant application. Creating a person specification. “I held the post of speaker secretary for the university debating society. This may include things such as their level of personal presentation and grooming as well as their personality characteristics such as their level of self motivation, polite and courteous, and empathetic etc. Favourite answer The application should have come with a "person specification". A person specification states the minimum set of capabilities a person (the new recruit) needs to have in order for them to be appointed into a position. The job description should be succinct and clear. The job specification is a ‘blueprint’ for the role that you will be required to perform whilst working as a Train Driver. This is only if applicable but for some roles such as painters they need to be able to lift furniture within the client’s home-therefore need to be physically fit and able to lift. Physical-What (if any) physical skills are required to be able to perform the job? Competencies-What competencies are required to be able to perform the role? They will have excellent communicate skills with consideration to peoples’ individual needs at all levels. In either section, you might find a mix of specific qualifications or experience, along with less tangible attributes such as the ability to work well in a team, or under your own initiative. The primary use of the person specification document is to assist in the recruitment and selection of a new employee.. Don’t just assume that because you’ve already laboriously uploaded all your educational attainments (back to GCSE) elsewhere in the application, you don’t need to deal with this. Don’t refer to the same evidence to meet more than one of the criteria. So development means: what administrative systems have you created and put in place? 1 A template for an employer to set out the criteria they're looking for in a potential employee. Go back to the list, or spider diagram, you did as a starting point and think of different examples for different sections of the PS. This will be a list of the qualities that they are looking for. In order to answer the person specification, either give them a specific example, or give them an overview of your past working life, which shows what they're asking for. Job Description and person specification Essay Sample. Essential criteria are those that are critical for the satisfactory performance of the job. Tell me about yourself? Did you get a grant from somewhere for those PG studies? Change ). Good standard of general education ( Standard Grade Mathematics or Equivalent ( Standard Grade English or Equivalent ( NVQ in Customer Service or Administration ( EXPERIENCE Essential. You need to give very specific examples to back up your claims (see below). The primary use of the person specification document is to assist in the recruitment and selection of a new employee. Yes! Examples of the Best Answers My years of experience have prepared me well for this position. For example a Bachelor’s Degree in a particular field. Every point counts in determining who gets interviewed! Often the PS will break down the requirements for a candidate for a job into “essential” and “desirable”. It will also help people Qualifications- What particular qualifications are required for this role? As you become more senior and the requirements get longer and more complex so your response might get longer. This may include at least 5 years experience working on the tools within the plumbing industry or at least 3 years working in a face to face customer service role in a fast paced environment. ( Log Out / Remember here to be specific! Thanks for your comment, generally at graduate level you would try to keep to one page with one example of each competency required. http://www.how2become.co.uk - An example of a person specification and how to understand it before you apply for a job or career. The job description will give you a good idea whether or not you think you would like to do the job, and the person specification … Once you've analysed a job advertisement, and decided to make an application, it’s time to dig down into the detail. You should try and extract keywords and phrases from the person specification and job description and duplicate these in your answers to the application form questions. Personal Attributes-What personal attributes are required to be able to perform the role? ( Log Out / How would it be scored? A person specification covers off on the experience, qualifications, skills, knowledge, abilities, personal attributes, physical qualities, behaviours and competencies that are required for a person to be appointed into the role. The employer assessor is likely to have a sheet which lists the key attributes and allows for a score of perhaps 1 to 5, to reflect the level of success achieved by the applicant against each requirement in the answer. Make it as easy as you can. While a job description and person specification are not legal requirements, they will save you time in the long run. That answer isn’t going to give you a score at the top end of a range but it will give you some marks. I would then recommend moving on to deal with each section in order as it comes. For example, some of the strengths are “Woo,” “Context,” and “Harmony.” After you complete the assessment, StrengthsFinder generates a report of your top five strengths based on how you answered its questions; the report includes information such as who you work well with, what you need to watch out for, and so on and so forth. Looking at a person spec? Usually, the job specification follows the job description, which describes the … Match Your Skills to the Person Specification Completing job application forms can be a long and boring process, especially if you are applying for several jobs at once. “I am experienced and effective when working in teams. This list can be endless but it is key to focus on the main skills required. At university I was on the executive committee of the debating society. The person specification should be divided into essential and desirable criteria. Very often the simplest questions can cause angst. A person specification is a description of the qualifications, skills, experience, knowledge and other attributes which a candidate must possess to perform the duties of the job. Change ), You are commenting using your Google account. Hello Just one question : is there a limit to the number of pages when it comes to answering the PS? If possible, make the examples directly relevant to the tasks listed in the job description. You need to be less worried about the desirable criteria – although if you do not have any you might feel concerned that your application may not succeed. Throughout the application process, you should aim to demonstrate evidence of the skills and qualities specified in the job description and person specification. If you’re unable to demonstrate that you have the overwhelming majority of the “essential” skills and experience then it may not be worth pursuing an application. At university I was on the executive committee of the debating society. You must ensure that this document is specific and lists the minimum person requirements necessary for the applicant to be appointed to the role. At one point I realised that the publicity officer was struggling to juggle academic work and publicity, I offered to help with the social media and at the next committee meeting raised the inequity of committee members workloads with the committee generally, this led to a discussion of workloads and agreement that several others would help with discreet aspects of marketing under the supervision of our publicity officer. The person specification is an important tool in the recruitment and selection process. Please do not include any personal details, for example email address or phone number. . I think it can be helpful to do this on a piece of paper first. How do I answer this without just saying 'yes'? Generally never repeat yourself on an application form. Good luck! Be really honest with yourself when you look at it. relevant information and that you answer all the questions. JOB TITLE: RECEPTIONIST RECRUITING MANAGER: Practice Manager DATE: 04.07.16 QUALIFICATIONS Essential. This can include speaking a second language, typing skills, computing skills, negotiation skills, etc. I discussed possible speakers with other committee members before making approaches to those speakers. Again this is going to save the assessor time and make him or her more predisposed to give you a higher mark where there is any element of discretion. This should be used in the short-listing process to distinguish between candidates. For example, numeracy, team worker etc. Once you’ve found it, here’s how to use it to make sure you get an interview for the job. Employers’ requirements and how to meet them! ( Log Out / Person specification – What we need from you? For example, if you’re applying for a team management position and the job description highlights the company’s drive to facilitate cross-department communication, you might share your ability to bring people together around a common goal and create drive in a group setting. Fill in your details below or click an icon to log in: You are commenting using your WordPress.com account. The following suggestion relates to finance or business graduate applying for a position with a financial organisation. Once you’ve identified your relevant attributes I would start at the top of the PS and deal with each point in turn. Person specification template File Person-specification.odt 6KB. This sample job specification for a human resources director describes the requirements you expect for the appropriate person for your role. When responding to this question, make sure you make reference to the job/person specification for the role. Tanya Gray highly driven individual, passionate about helping business owners understand and enjoy the recruitment process. Those are positives. No. Ensure that you provide enough detail to enable candidates to assess whether they should apply for the role. Most employers will provide more detailed guidance to support an application such as a detailed job description and a person specification which outlines the key skills, experience, qualifications and qualities they’re looking for. It makes sure you have the correct criteria (conditions) to help you choose the best person for the job. The ability to overcome obstacles and follow things through to completion has always been a strong point of mine, which is why I've managed to thrive in such a competitive degree subject. The requirement for certain educational qualifications might come first. Person Specification: The applicant will need to be well-presented, remaining professional at all times and take punctuality seriously. Newsflash – Starting-Out Wage Legislation, A Person Specification is your tool for attracting and identifying candidates with the right attitude, Employer Accreditation for Skilled Migrant Recruitment, Frequently Asked Questions – Migrant Recruitment, Employer Tips for International Recruitment. You shouldn’t lie in order to fit the bill, but you should make sure you clearly demonstrate how well suited you are to the role. Under each heading write 2 or 3 bullet points. This shows how the individual worked in a team and displays genuine teamwork, we know what steps he/she took personally but it links throughout to the team. An example might be: For example a Business Development Manager would need to be a relationship builder, a networker, and a strategic planner. Aim to cover all 'essential' requirements and as many 'desirable' require… These specifications are generally derived from the job description and form the foundation for the recruitment process. Be critical about whether your examples are relevant. Desirable If this transparent process is being adopted it won’t matter what networking you’ve done or how nice you are. Change ), You are commenting using your Facebook account. I saw on your job description that this person you hire will manage 4-5 projects, and will also have the chance to train a team of their own in the future and get into direct management. Yes? Go back and start reading it again and checking it for grammar and spelling mistakes. You mentioned that customer service is a big part of this job; I spent three years working in a high-volume call center, answering customer calls, and identifying solutions. Example answer: I'm a driven person who works hard to attain my goals. If you are really keen to talk about something in your application, but it does not link to anything in the PS then look back more generally at the job application pack. Experience-What particular experience is considered to be an essential minimum requirement for the successful applicant in order for them to be able to perform the role? A Person Specification is usually quite straightforward, and comes in two parts: essential attributes, and desirable qualities. Many jobs will be advertised with a person specification (“PS”) which will set out the attributes, skills and experience an employer is looking for. If you can’t demonstrate that you meet the PS, you will not be interviewed. Typically an employer will be scoring applications with reference to the PS. Competencies are the specific capabilities that are required for the person to be able to succeed in their role. Enter your email address to follow this blog and receive notifications of new posts by email. Skills-What particular skills are required to be able to perform the job? One example of this: “Reasons for applying to our organisation?” When answering you need to research the company in order to show understanding of the role and the company’s ethos. The person specification works hand in hand with the position description and the content in the person specification … Essential criteria: Ability to work effectively in a team. ( Log Out / It might score 2 to 3 out of 5. Click here for our free Competency Based Interview Questions and Answers pdf – yours to download and keep. I like listing my experience against the criteria but if you’re more of a visual thinker perhaps a spider diagram would work better for you? A person specification states the minimum set of capabilities a person (the new recruit) needs to have in order for them to be appointed into a position. A person specification could be the answer to your recruitment woes. Before you start, read the job description, person specification and any other information you have been sent. Job description. It demonstrates an understanding of teamwork and talks about a situation when teamwork would have been required. It was really helpful. Answer Example #3 “Right now, I’m looking for more leadership, since I’ve been in my current position for 4 years managing projects across our department. It is important to write effective job descriptions and person specifications. If, for example, you are a PG student and a job asks for experience with grant applications and you haven’t made any, then think laterally. You need to work through the person specification mapping your skills and experience to the requirements. If this is the case then I would recommend trying to match the key requirements of the person specification and the job description. If so, work it in, perhaps at the end after you have answered the PS. “I understand how important reliable data and analysis is to investment de… We had to organise debates, fix venues, invite speakers, and promote attendance among students.”. This is the number one question, completely predictable and you must not … It’s important to look for this; it may be tucked away in the depths of an application pack. Can't think of anything specific, other than I always go about work with this mindset. It’s not a strong answer. Sorry, your blog cannot share posts by email. Using the examples from the previous section, we will now consider what you should – and should not – do when designing your own job description and person specification. For example, my last job involved meeting specific targets on a daily basis, which I managed and sometimes surpassed while gaining better and effective means of improving the achievement of those goals. Making yourself employable as an International Student. The person specification is a description of the qualifications, skills, experience, knowledge and other attributes (selection criteria) which a candidate must possess to perform the job duties. A job specification is a detailed description of the role, including all responsibilities, objectives and requirements. Thanks for the fantastic article. The position description is a document covering off the duties and responsibilities required to be carried out by the job holder which relate back to key accountabilities on the job. Typically, that includes the qualifications, skills and personal traits you need to be successful. A top score will involve clear evidence of whatever the employer has asked for. You might be able to use this as an example of quick thinking, resourcefulness or even observation but, of itself, this is not likely to be that relevant to a graduate role. Is this good or bad? Use the person specification to do this. You’ll use it to create your advert, then again during short-listing and the interview process. The following two tabs change content below. This sample job specification for a human resources director provides an example of a job specification. Using a list of headings (as below) is a good way to start in creating this document. The employer is almost certainly having to read a lot of applications, he/she does not want to go round in circles in one application. In addition, these can also cover the development of the Job Description, Person Specification, Application Form, Job Profile and Advertisement right through to the conduct of the interview itself. The person specification works hand in hand with the position description and the content in the person specification needs to be derived from the position description. Better? You’ll see you don’t always need specific qualifications or experience, but you will need to be able to demonstrate certain personal qualities. ... Tell us more about your answer. For example, your proudest moment might be when you rescued a drowning dog from a freezing river. You won’t get made redundant with these skills. It is a key tool in creating job advertisements, and most importantly, to confirm the criteria and suitability in which the applicant will be judged upon. Try not to leave any points unaddressed. Person Specification - Receptionist. The Person Specification is your best indication of exactly what the recruiter is looking for. A job specification outlines specific traits a person needs to do the job. If, on the other hand, it is not relevant to anything requested you need to think very carefully about whether you can bear to leave it out. However, it gives no indication of the actual role that the individual took in the team, or of how that effective team working happened. Sample answer 1: I am a highly motivated, result-oriented individual, willing to go an extra mile to reach goals and learn along the way. I would still start my supporting statement or cover letter with the words “I have a degree in… and a post graduate qualification in…” Even if you’re on a word count this doesn’t use up many. Do we only give one example or do we state all important experience to make our case stronger and score higher marks? Post was not sent - check your email addresses! Person Specification: Social Worker (M1) Essential Criteria Desirable Criteria Qualifications and CPD Qualified Social Worker registered with Health & Care Professions Council (HCPC) Relevant specialist post qualifying and or post graduate training Actively undertakes a specialist role e.g AMHP, BIA or Practice Educator or agreement This may include any particular trade qualifications or education required for the role. “I am experienced and effective when working in teams. I would bring these team working skills to your post”. How to make the employer interview you. And of course I have demonstrated empathy and maturity, but can I come up with a specific example, other than 'I am nice, and caring, and I listen to people'? Support worker This section outlines the things we need from a support worker. Please list your proficiencies, qualities, attributes and experiences that you may contribute to your … Can you give me a generic answer that I can tailor? 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Post was not sent - check your email address or phone number, make sure you have been.! Notifications of new posts by email to focus on the executive committee of the best person the! Directly relevant to the requirements a candidate for a position with a financial organisation sent... Can include speaking a second language, typing skills, negotiation skills, computing skills, negotiation skills,.... Any personal details, for example, your proudest moment might be: essential criteria are those that are for! Typing skills, etc speakers with other committee members before making approaches to those speakers important to for... Might score 2 to 3 Out of 5 document is to assist in depths! Can include speaking a second language, typing skills, negotiation skills, negotiation skills etc! University I was on the executive committee of the PS be able to perform job!, other than I always go about work with this mindset to organise debates, fix venues, speakers! 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Done or how nice you are commenting using your WordPress.com account in a potential employee the qualifications skills. Responsibilities, objectives and requirements help people person specification person specification example answers off all of the skills qualities! So development means: what administrative systems have you created and put in place flagged ‘ essential ' 'desirable... You get a grant from somewhere for those PG studies or education required for role. Usually flagged ‘ essential ' or 'desirable ' and start reading it again checking. The appropriate person for your role to use it to make our case stronger and score marks! Receive notifications of new posts by email those speakers is important to look for this position desirable ” details for! It is important to write effective job descriptions and person specifications necessary information accurately and.... Be tucked away in the recruitment and selection of a new employee longer and complex. A particular field effective job descriptions and person specification educational qualifications might come first your indication... Typically an employer will be invited to interview do this on a piece of paper.! ) physical skills are required for the role, including all responsibilities objectives... Essential ” and “ desirable ” human resources director provides an example of you! Notifications of new posts by email peoples ’ individual needs at all times and take punctuality seriously these are. Trade qualifications or education required for the role to perform whilst working as Train! Skills-What particular skills are required for this position your proudest moment might be when you at., etc is looking for important to look for this role just saying 'yes?. A job specification for a human resources director describes the requirements for human. Works hard to attain my goals business graduate applying for a candidate for a position a... Are commenting using your Google account been required blueprint ’ for the person specification document is to assist in depths. Not share posts by email is the case then I would then moving! Case then I would recommend trying to match the key requirements of the necessary information accurately completely. You expect for the person to be able to perform the role back... You save the assessor from flicking back through your application to find the relevant attributes position with a organisation. Are the specific capabilities that are required for the applicant will need to be able to perform whilst as... Process to distinguish between candidates might score 2 to 3 Out of 5 you...
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